Intergroup Meeting minutes for 12-18-2006

 

In Attendance: Don E., Chair, Bill B., Co-Chair, Laura F., Office Manager, Bill B., Pioneer Group, Fred D, Living Sober Group, Gary H., Way Home Group, Doug H., Soberfest, Angela G., 7am Downtown Group, Peggy E., Living Sober Group, Jeff D., Visitor.

 

The meeting opened with the Serenity Prayer, 12 Traditions and introductions.

 

Minutes were reviewed from the last meeting. Correction: $1600.00 was transferred from checking to prudent reserve, not $16,000.00 as listed. Approved.

 

Treasurers Report:  (Justin)  Central Office had a total of $2715.40 in donations, and $3414.96 in outflows for the month of November leaving Central Office showing $699.56 in the black, however, $1600.00 of the outflows was the transfer to prudent reserve.  Accepted.

 

Office Manager Report: (Laura) Central office had 249 contacts for the month of November.  New treasurer Justin will be added to the checking account.  Volunteering at central office continues to be up and down.  Central Office will be building shelves for Soberfest to store their items.  Laura is working on the budget for 2007.  The contract for the copy machine is coming up.  It is currently being reviewed so when it is up we will be ready.  Some of the possibilities is buying a inexpensive copier and do major copying at Copy Max, etc.. Laura has found a less expensive contract, but it does not include a service contract.  Bill B. proposed we set up a committee to research options, the committee will consist of Bill B., Angela G, Don E. and Laura.  A sign had to be put up in the window at Central Office stating “if we are closed during business hours, it is due to not having a volunteer.”  A suggestion was brought up to go to groups and announce for a month that we need volunteers.  Possibly hand out flyers at meetings.  Central Office does have business cards available to hand out.  Groups should have group reps attend meetings to keep communication between Intergroup and individual groups.  Accepted.

 

H&I Committee, No Report.

Computers and Website, No Report.

Intergroup Report: No Report

Al-Anon Report: No Report

District 4:  No Report.

Office Volunteer Coordinator:  Vacant.

Phone Coordinator: No Report.

 

Eye Opener Report: December Eye Opener is out.  Looking for contributions for January centering around the 1st step.

 

Outreach Coordinator: (Angela G.)  Angela has asked her group for an alternate for her position. One was selected,  but did not attend. Outreach is still looking to have groups from outside the Salem area that are within our district come to Intergroup Meetings.  

 

Soberfest Report: (Doug)  Soberfest is on track.  A question was asked to see if the event could be added on to Central Office’s insurance to offset the $500.00 it would cost for the event.  It is not probable due to the fact that Soberfest is not directly associated with Central Office.  Laura will research.  Accepted.

 

Telephone Coordinator: (Diane) not present.  Possibly may need to move and leave her position.  There is currently a husband and wife team covering calls from 2pm Saturday to Monday mornings. Also need more volunteers.

 

Old Business:  There have been instances of  people that have issues with Intergroup procedures approaching members about them away from Intergroup meetings.  It was asked that if people have issues with Intergroup procedures to please address them at the monthly Intergroup Meetings the 3rd Monday of every month at 7pm at Central Office.  Laura’s increase was looked at and the budget reviewed.  She is currently being compensated $700.00 a month based on 20 hours a week, conservatively. That is roughly  $8.00 an hour.  Reviewing the budget, we can offer her an increase of $150.00 a month, bringing the new total to $850.00 a month.  It was decided that we need to maintain the office and recognize Laura’s efforts for the past 2 years service.  Payroll taxes are paid quarterly.

 

Discussion:  2007 budget.  Saving on rent and copier.  Possibly compensating Laura in a lump sum, instead of monthly increase.  Was to be taken to groups.  Motion given to accept. Unanimous vote.

 

New Business:  Open positions, Chair, Secretary.  Bill B. was nominated as new Chairman. Accepted.  Don E. was thanked for his years of service.  Gary H. was nominated for Secretary.  Accepted.  Bill B. was thanked for his service as Secretary.  Addressing the IRS, in 3 years we failed to fill out a form, even though we paid the taxes.  Problem was corrected, but may be penalized for the missed years.  The issue was brought up about the need to have a limit on individual contributions to Central Office.  It was decided that at this point that there is no need to have a limit.

 

Meeting adjourned.