Intergroup Meeting Minutes for 01-16-2006

In attendance: Don E. (Co-chair); Bill B. (Secretary); Laura F. (Office Manager) ; Angela G. (Outreach Coordinator); Walter R. (12 Step Committee chair); Mike W. (Soberfest coordinator); Dave S. (Meeting Schedule/Website/ Computer coordinator); Patty P. (Capitol Discussion group); Bill B.. (Pioneer Group); Scott A. (Second Chance group); Fred D. (Living Sober group); Andy K. (Conscious Contact group); Angela C. (Thursday Night Big Book); George B. (We Are Not Saints); Chris C. (Oregon Area Hospitals); Billy M. (2^nd Chance Sunday); Warren G. (Friday Night Sober)

Don E. chaired the meeting. The meeting opened with the AA Preamble and AA Traditions followed by the serenity prayer. There were no written minutes from December and the group listened as Bill B. read his notes

Treasurer’s report: Laura, as office manager, reviewed the written financial reports, which included summaries of the year’s contributions and expenditures. She noted that providing exact names of AA groups when bringing in contributions would help make the list of group donations more accurate. Over the year, the Central Office sold 523 Big Books, and overall sales of literature were up. Expenses were greater this year because WVI had a part-time employee on the payroll for the entire year. Laura asked the group to get the word out that she welcomes inquiries about WVI operations and the records are available for review. She noted that we need a Treasurer, both for co-signing on the bank account and to ensure accountability. Laura also presented a proposed budget for next year.

After a round of applause for the work Laura has done over the past year, the group accepted the treasurer’s report.

Soberfest report: Mike W. gave the Soberfest Committee report. Next meeting will be a walk-through at Building 50 at Chemeketa. Clancy I. has cancelled for Saturday night and all registrants have been notified. Contributions thus far are $1000 ahead of last year’s at this time.

12 Step committee report: Walter R. presented a written and oral report on behalf of the 12 Step committee. The Bridgeway detox meeting needs people to make commitments to attend either the Tuesday PM or Saturday AM meetings. The Salem Hospital Psychiatric Unit has two volunteers bringing meetings in, and needs more. Meetings are held on Wednesday and Saturday nights. Likewise, Polk County jail is in need of volunteers to bring meetings in.

Eye-opener: WVI still needs an editor. Laura put together the last issue.

Telephone coordinator: No report.

KISS meeting report: No report.

Meeting schedule coordinator report: Dave reported that he is constantly updating the website version of the meeting schedule and welcomes feedback.

Web page coordinator: Dave reported that all is running well.

Outreach coordinator report: Angela G. reported that she needs help from the group in spreading the word about central office.

Intergroup liaison report: Fred reported that the Oregon Area Public Information chair will be making a presentation in Salem in the next month. The District has approved Angela C. as its intergroup liaison and Fred would like to turn over his duties as Intergroup liaison to her.

Computer administrator report: Dave reported that all is running well.

Office volunteer coordinator report: Position unfilled.

Office manager’s report: Laura reviewed the past month’s activity at WVI. Over the last year the central office has averaged 298 phone or in-person contacts per month. The Monday PM (2 - 6) shift is still open. Laura thanked Dave S. for filling in during her absence in December.

Old business: Don E. raised the subject of the central office lease, which expires in March 2006. He reported that parking has become a problem for some volunteers. He asked for leads and suggestions for possible office space, approximately 800 square feet. Don also mentioned that WVI still needs a co-chair, treasurer, and Eye-Opener editor.

Meeting adjourned.